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Deputy Company Secretary

Job Introduction

This role reports into the Company Secretary within the Legal, Governance & Secretariat Division.  It involves developing close working relationships with directors across the Group including non-executive directors of JFM plc and the regulated entities.  The function seeks to deliver excellence in corporate governance through the support it provides to a range of stakeholders, including:

  • the Jupiter JFMplc Board and Board Committees;
  • Jupiter’s subsidiary boards;
  • JFMplc’s shareholders; and
  • Colleagues within the organisation (i.e. Legal, Compliance, Finance etc)

The Governance & Secretariat team comprises the Company Secretary, who reports into the General Counsel, this vacancy, a Fund Management Company Secretary, an Assistant Company Secretary and a Personal Assistant.  The function is accountable for the development of best in class governance processes for the company’s legal entities, being a trusted advisor to the Group Boards and for providing proactive support to Group initiatives, for example the Annual Report and Accounts process, group re-organisations etc.  

The purpose of this role is to support the Governance & Secretariat team in providing a timely, accurate and excellent company secretarial service.

Role Responsibility

Principal responsibilities to include:


Board Support

  • Acting as Secretary to the JFMplc’s Audit and Risk Committee and to the UK domiciled regulated Group entities.
  • Providing advice and support to the Company Secretary and the boards of various Group entities in relation to governance, statutory compliance and regulatory issues.
  • Producing board and committee papers for the Group entities, committees and Company Secretary as required.
  • Seeking efficiencies, consistency and best practice in the running of boards and committees across the Group and strengthening the support for regulated entity chairs and boards.

 Governance

  • Advising on Governance best practice and the Group’s governance responsibilities and statutory and regulatory obligations, as well as liaising with colleagues in Legal, Risk and Compliance in respect of relevant issues.
  • Managing relationships with company secretarial service outsource providers where appropriate.
  • Induction of new Directors and development of ongoing training programmes, Board evaluations and other governance matters.

Statutory & Regulatory

  • Assisting in the production of the Group’s Annual Report and Accounts and liaising with colleagues in other functions, including Investor Relations, Finance and Corporate Communications, to deliver an efficient year-end process.
  • Assisting with the Group’s compliance with MAR including share dealing and inside information management processes and ensuring compliance with the Group’s disclosure obligations.  Supporting the Company Secretary where required in the efficient operation of the Disclosure Committee.
  • Managing statutory compliance across the Group- both in the UK and internationally- and seeking improvements in record-keeping, reporting and filing processes.
  • Ensuring all applicable statutory and regulatory filings are made for the UK business, including those required by Companies House and the Financial Conduct Authority as the UK listing authority.
  • Reviewing and releasing RNS announcements.

Retail Shareholder Management

  • Managing the day-to-day relationship with the Group’s registrars, organising dividend payments, setting the dates for annual events and managing share registration activities. 
  • Overseeing the management of the AGM and the production of AGM documents and assisting with any emerging AGM issues.
  • Address ad-hoc shareholder queries.
  • Supporting the Company Secretary with the management of relationships with proxy advisory bodies.

Other responsibilities

  • Assisting the Company Secretary in managing, overseeing and developing the Assistant Company Secretary.
  • Providing support to colleagues around the Group in relation to the execution of corporate transactions, including, group restructures, M&A activity etc.
  • Providing general support to the Company Secretary

The Ideal Candidate

  • Have broad governance experience, ideally with previous experience of working within small teams.
  • Have excellent experience of supporting boards and committees, including minute writing and agenda management.
  • Have experience of working within a listed financial services/ regulated business.
  • Have strong technical and analytical skills with the ability to think broadly on issues, proactively offer ideas and solutions and apply sound judgement in problem solving;
  • Be a highly motivated individual with good influencing skills and the ability to work well with senior management, as well as having the gravitas needed to gain their trust;
  • Be a proven team player;
  • Have strong organisational skills, operate with a sense of urgency, and enjoy working under pressure; and
  • Operate with high ethical standards and act with integrity.

Technical and Professional Knowledge

  • The successful candidate will have the following skills and capabilities:
  • A thorough understanding and working knowledge of current legal/governance/compliance practices and techniques, especially the Companies Act, UK Listing Rules and Market Abuse Regulation.
  • The energy and tenacity to drive continuous improvements in policies, procedures and quality of service.
  • Familiarity with Diligent Oneworld and Boards.

Qualifications Required

  • Educated to degree level or equivalent.
  • Qualified governance professional.

Package Description

We reward our employees with a comprehensive employee benefits package that includes physical health and financial wellbeing initiatives and family friendly policies, as well as Company support to make a difference to the charities that are important to them. We also offer a structured learning and development programme and sponsorship towards relevant qualifications. Our employee resource groups (including LGBT+ and Women in Technology), Sports and Social, Arts and Charity Committees also provide further support to our employees.

About the Company

Jupiter is one of the UK’s leading investment management companies with just over 500 employees and £48.8 billion worth of assets under management (as at 30th March 2022). 

Jupiter provides investment services to individual and institutional investors through mutual funds (UK unit trusts, Luxembourg SICAVs and Dublin OEICs), separately managed accounts and sub-advised funds. Jupiter has experienced a period of international growth with offices open in EMEA, APAC and the US. 

The majority of our employees are based in our London office located just minutes from Victoria station which provides stair-free access from both the Underground’s Victoria line and National Rail platforms, as well as limited road crossings to the Jupiter office. Our London office was designed to encourage employees to live active, healthy lives with floor-to-ceiling windows that allow for greater natural light and the benefit of a private balcony, table tennis room, cycle storage and on-site shower and locker facilities. The short distance to Green Park and St James' Park also provides employees with a natural space to relax during their lunch break and a healthy alternative to office-based meetings. 

We offer our UK employees a 2-1-2 hybrid working arrangement where Tuesdays, Thursdays and a third day of your choice are worked from the office. The other two days may be worked from home.  This facilitates collaboration and allows employees to maximise productivity whilst maintaining a healthy work/life balance. 

Jupiter Asset Management

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